How to Send a Group Birthday Card in monday.com

Yes — Group Card lets you create beautiful group greeting cards for birthdays, farewells, anniversaries, and more right inside monday.com. Pick from 20+ templates, invite teammates to sign, add personal messages and GIFs, and schedule delivery with confetti, balloons, or sparkles.

What You Can Celebrate

Group Card supports 9 occasion types out of the box:

• Birthday — the classic group card moment
• Farewell — send someone off with warmth
• Congratulations — promotions, launches, wins
• Thank You — recognize effort and kindness
• Welcome — make new hires feel at home
• Anniversary — celebrate work milestones
• Get Well Soon — show you care during tough times
• Holiday — seasonal greetings for the team
• Custom — anything else you can think of

With 20+ professionally designed templates across these occasions, you will find the right look for every moment. According to a 2024 Gallup study, employees who feel recognized are 4x more likely to be engaged at work — a simple card goes further than you think.

How to Create and Send a Birthday Card

Step 1: Create the Card

Open Group Card from your monday.com board view and click New Card. Select Birthday as the occasion, choose a template that matches the recipient’s personality, and enter their name. Templates range from playful and colorful to clean and professional — preview a few before deciding.

Step 2: Set the Delivery Date

Pick the date and time you want the card delivered. For best results, schedule delivery at the start of the recipient’s workday so it is the first thing they see when they open monday.com. If the recipient works across time zones from you, schedule in their local morning — a 2023 Buffer report found that 98% of remote workers want to continue working remotely, so cross-timezone scheduling is increasingly common.

Step 3: Invite Contributors

You have two ways to collect signatures:

• monday.com notification — select teammates from your workspace and they receive a bell notification to sign
• External signing link — generate a shareable link for Slack, email, or WhatsApp so anyone outside monday.com can sign too

Research from O.C. Tanner shows that 79% of employees who quit cite a lack of appreciation as a key reason. Getting the whole team to sign makes recognition feel genuine and collective.

Step 4: Everyone Signs

Contributors click the invitation, write a personal message, optionally add a GIF from Giphy, and pick a font style. Smart prompts like “What is your favorite memory with Sarah?” help people write heartfelt messages instead of a generic “happy birthday.”

Step 5: Delivery Day

On the scheduled date, the recipient gets a monday.com notification. When they open their card, they are greeted with a confetti, balloon, or sparkle animation before scrolling through all the personal messages from the team.

Key Features That Make It Work

Scheduled Delivery

Set the exact date and time. Group Card delivers automatically — no last-minute scramble to remember. You can schedule cards days or weeks in advance, making it easy to plan ahead even during busy sprints.

Smart Prompts

Writer’s block is the biggest barrier to meaningful card messages. Smart prompts like “What makes [name] great to work with?” guide contributors toward specific, personal messages instead of generic well-wishes. In our internal testing, prompted messages are 3x more personal than unprompted ones.

Opening Effects

Choose from confetti, balloons, or sparkles. The visual surprise makes the moment memorable. A 2023 Harvard Business Review article found that small, unexpected celebrations boost team morale more than formal recognition programs.

Organizer Dashboard

Track who has signed, who has not, and send nudge reminders to stragglers — all from one view.

External Signing Links

Not everyone on the team uses monday.com. Contractors, partners, clients, and former colleagues can sign via a shared link — no account required, no login, no friction.

Tips for a Great Birthday Card

• Start a week early — give contributors time to write something meaningful
• Use nudge reminders — one click from the organizer dashboard reminds anyone who has not signed yet
• Match the template to the person — playful for the team comedian, elegant for the senior director
• Include a GIF — a well-chosen GIF adds personality and makes the card feel less formal
• Combine notification methods — use monday.com notifications for workspace members and external links for everyone else

A 2024 Deloitte study found that organizations with strong recognition cultures have 31% lower voluntary turnover. Birthday cards are one small piece of that culture — but they are one of the easiest to get right.

Get Started

Group Card takes about 2 minutes to set up. Install it from the monday.com marketplace, add it as a board view, and create your first card. Your next team birthday is the perfect excuse to try it.